Srinagar, Feb 15: The Agriculture Production and Farmers Welfare Department has constituted departmental purchase committees and issued procedures and guidelines for the same.
In an order issued here, the department has constituted three committees one will be headed by Director Agriculture Jammu/Kashmir, second will be headed by Director Command Area Dev. Jammu/Kashmir and third will be headed by Director Sericulture J&K.
“The Purchase Committees shall exercise powers, as envisaged in the relevant paras of S.0 15, dated 09/01/2020 and all other rules on the subject. 2. The committees shall be free to co-opt any expert as may be required in the interest of administration,” said an order issued by the department.
The purchase committees shall proceed in accordance with the procedure/rules as laid down in General Financial rules 2017, Manual for Procurement of Goods and Services 2017, Manual for Procurement of works 2019, Manual of Procurement of consultancy and other Services 2017, issued by Ministry of Finance, Department of Expenditure, Govt. of India.
“The committees shall ensure e-tendering/e-procurement system of operation for all types of purchases above Rs 1 Lakh for items not available on GeM portals. The member secretary of the committee of the State Purchase Committees shall be responsible for the safe Custody of tender documents, samples and other concerned records,” read the order.
It said while floating a NIT, the member secretary shall mention therein the reference number and date of accord of Administrative approval, Technical sanction and financial sanction under which the same has been accorded by the competent authority.
“The committees shall follow the best practices of purchase of materials without compromising quality with due regard to the Codal formalities/procedures to withstand scrutiny of law at any point of time,” said the order.
As per the order, the technical specification and parameters should be of ISO standard.
“Where ISO specifications/standards are not feasible due to recorded reasons, National Standards set by competent authorities/bodies should be followed and adopted. There shall be latest ISO certificate available to the bidders. The bidders should have valid registration TAN/GST registration. Proof of having filed the returns of Income Tax/GST for the last 03 years should be enclosed with the tender,” it said.
The order said the reasonable and fair turnover of the bidders for last 03 years should be asked for with reference to the volume and estimated cost of the goods, services and supplies.
“EMD, security deposit and performance guarantee clauses as laid down under GFR and as ordered by Finance Department should be followed in letter and spirit,” the order notes.
The order also said payment clauses and conditions should be stipulated in the contract agreement. “No advance payment should be agreed to by any authority except under special circumstances with the approval of competent authority. Advance payment if any made should be adequately safeguarded before releasing of payment,” it added.
